How to create a tournament
Four quick steps. Takes a few minutes.
1 Start
Sign in, open Tournaments and click New Tournament.
2 Enter the details
Fill in the tournament name, dates, venue, number of clubs and players. Fields marked * are required.
2 Enter the details (continued)
3 Verify with OTP
Your new tournament shows Tournament Not Verified. Click Verify Tournament, enter the OTP you receive and click Verify.
3 Verify with OTP (continued)
4 Share the registration link
Once verified, the registration link is ready. Use the share options to send it to players, for example on WhatsApp.
To know how players can register and how the Tournament Organiser can add players, refer to Register Players.
Tournament ready? Next: Add your clubs →
How to create a club
Add clubs yourself, or let clubs register through a link.
1 Open Add Club
In your Tournament Organiser window, open the Clubs card and click to add a club.
1 Open Add Club (continued)
2 Import or create the club
If a club is already registered in BidPlayer, you can import it by searching its name and clicking Import. Or enter a new club name and add a logo if you like.
3 Add club representatives
At least one representative is required. They manage the club and place bids in the auction. The person can be an existing BidPlayer user or someone new.
4 Add reserved players (optional)
Assign players who have joined the tournament directly to the club as Icon Player, Captain, Owner, Manager or Assigned. Reserved players are not part of the auction.
5 Save
Click Save. The club is added to your tournament.
Or let clubs register by link
At the top of the page, use Club Registration Link to copy the link, Share Club Registration to send it on WhatsApp, or View Registration Page to preview it. Clubs register themselves from the link.
Clubs added? Next: Register players →
How to register players
There are two ways to register players: through your registration link, where the player registers by themselves, or by you as the Tournament Organiser.
Way 1 – Through the registration link
1 Share the link
Verify your tournament first, then share the registration link with players using the share options.
Way 1 – Through the registration link
2 Player opens the link
The player enters their mobile number and clicks Continue.
Way 1 – Through the registration link
3 Player fills the form
Name, panchayat and playing role are required. Batting style, bowling style and CricHeroes link are optional.
Way 1 – Through the registration link
4 Player pays
The player pays the registration fee directly to the organiser, uploads the payment screenshot, accepts the terms and clicks Complete Registration.
Way 1 – Through the registration link
5 Organiser verifies and approves
After the player has registered through the link, open the Players card in your Tournament Organiser window. Check each payment, then verify and approve the player.
Way 2 – By the Tournament Organiser
1 Open the Players card
You can also add players yourself, without sharing the link. In your Tournament Organiser window, open the Players card.
Way 2 – By the Tournament Organiser
2 Add the player
Click Add Player, search for the player by name or phone number, then click Add Player next to their name. Players already in the tournament show Already registered.
Way 2 – By the Tournament Organiser
2 Add the player (continued)
Players registered? Next: Set up the auction →
How to set up the auction
Decide when the auction happens, how many points each club gets, and who places the bids. Everything is on the Auction Settings screen.
1 Open Auction Settings
Open your tournament in the Tournament Organiser window and click the Auction card. Fields marked * are required.
1 Open Auction Settings (continued)
2 Pick the date and time
Choose the Auction Date and Auction Time.
3 Set the points
- Total Points Per Team – the purse every club has to spend, for example 6000.
- Base Price Per Player – the starting price of each player, for example 200.
4 Set the bid increments
- Starting Bid Increment – how much each bid goes up by, for example 50.
- Change Increment After Points – optional. Once the bid passes this amount (for example 500), the New Bid Increment (for example 100) is used. Leave it blank to keep one increment throughout.
Once you fill these in, an example box shows how the bids will progress.
5 Choose the bidding mode
This decides who places the bids.
- Club Rep Bidding – club representatives place their own bids from their own login, from anywhere. This works for an online auction. The auctioneer still controls Sold, Unsold, Start Player and Next Player.
- Auctioneer Bidding – club representatives are present in person. They call out their bids, and the auctioneer confirms each bid and manages the whole auction.
6 Open the auction to the public (optional)
Turn on Open this auction to the public and anyone can follow the live auction and see the results without signing in, even if they are not registered. Bidding stays limited to the organiser and club representatives. Results remain public until the tournament ends.
7 Add notes and save
Add any Auction Notes you want, then click Save. Use View Public Page at the top to preview what the public sees.
Auction set? Next: Run the auction →
How to run the auction
The Auctioneer (Tournament Organiser) runs the auction, and Club Representatives bid for their clubs from their own login. Everyone sees the same live screen. This guide shows Club Rep Bidding. With Auctioneer Bidding, the auctioneer confirms the bids that representatives call out.
1 Open the auction screens
Auctioneer: open Manage Auction and click Start Auction to open the live auction screen. Club Representatives: sign in with their own login and open Auction → My Tournaments → View Auction.
2 Click Start Auction
Click Start Auction. The first player appears in every window at the same time.
3 Club Representative: click Place Bid
Click Place Bid. Each bid goes up by the bid increment (100 points in this example).
4 The auctioneer sees every bid instantly
The auctioneer sees each bid the moment it is placed. Here the current highest bid is 500 points, from Blasters Club.
5 Other clubs bid from their own window
Other clubs place their bids from their own windows. Bids climb 600, 700, 800, and the highest bid wins.
6 Every club has a Max Bid
Above its Max Bid, Place Bid is disabled and a warning appears. A club's Max Bid is the most it can bid on one player while keeping enough points to fill the rest of its squad at the base price.
7 Auctioneer: click Initiate Call
Click Initiate Call to start the countdown: 1st call, 2nd call, 3rd call (20 seconds in this example).
8 Click Sold to award the player
Click Sold to award the player to the highest bidder: Moscow Tigers, 800 points. Pause holds the countdown.
9 Confirm with Yes, Mark Sold
Confirm the sale with Yes, Mark Sold.
10 Everyone sees the result at once
Everyone sees the result at once. Click Next Player and repeat for every player. The auction continues until all players are done. Use Undo Last Result if a sale needs to be reversed.
11 Auction complete
When every player has been through the auction, the screen shows Auction completed. Click View Results.
12 Club Representatives can view the results
Club Representatives can see Team Squads, All Sold Players, Icon Players and Top 10, and download a poster of a team's squad with Download Poster.
Auction done? Next: Pools & Fixtures →
Pools & Fixtures
Pools split your clubs into groups, just like the group stage in the IPL. Draw the pools with a fair random spin, then generate the fixtures: the match schedule.
1 Open Pools and Fixtures
Once your clubs have joined, open the Pools and Fixtures card in your Tournament Organiser window.
2 Enter how many pools you need
Type the number of pools, then click Generate Pools.
3 Draw the clubs into pools
Click Spin the Wheel, then click Spin. The wheel picks a club at random, so the draw is fair.
3 Draw the clubs into pools (continued)
Click Assign to Pool and the club joins the pool the wheel picked. Spin again until every club has a pool.
4 Generate the fixtures
Once every club is in a pool, click Generate Fixtures.
4 Generate the fixtures (continued)
Choose the fixture type:
- Pool Matches – clubs play the other clubs in their own pool (A1 vs A2).
- Cross-Pool Matches – clubs from different pools play each other (A1 vs B1).
- All Teams – every club plays every other club, whatever pool it is in.
- Custom Fixtures – you choose the matches yourself.
4 Generate the fixtures (continued)
Set the first match date and time, how long each match lasts, and the break between matches. A last match end time is optional: matches that cannot finish before it move to the next day. Then click Generate Fixtures and confirm.
5 Swap matches if you need to change the order
Tick any two matches, click Swap Matches and confirm. The two matches exchange their date, time and position. Use the pool filters (All Matches, A, B, C) to look at one pool at a time.
6 Download the fixtures
On the Pools & Fixtures page, click Download Fixture to save the match schedule. The button appears once every club is in a pool.
Fixtures ready? Next: Sponsors →
Sponsors
Sponsors support your tournament. Add them yourself and they show on the registration page and the live auction banner.
1 Open Sponsors
In your Tournament Organiser window, open the Sponsors card.
2 Click Add Sponsor
Click Add Sponsor. Sponsors appear on the registration page and the live auction banner.
3 Upload the sponsor’s logo
Click Upload Logo and choose the logo. A square image works best (JPG, PNG or WEBP, up to 5 MB). The logo is optional. For a full-width wide picture instead, choose Banner Image under Image Type (3.5:1 ratio).
3 Upload the sponsor’s logo (continued)
Crop the picture, then click Crop & Use. The logo preview appears on the form.
4 Enter the sponsor name and a short message
Both are required. Keep the message within 3–5 words: it is shown with the logo on the live auction banner.
5 Add the location (optional)
Type the place, or pick it from the suggestions.
6 Add a contact number (optional)
Enter a valid 10-digit mobile number. It is shown with the sponsor on the registration page.
7 Add a short description (optional)
The description is shown under the sponsor name on the sponsor cards. Keep it short and clear. Leave Active switched on so the sponsor is shown.
8 Click Save
Click Save to add the sponsor.
Sponsors are ready
Your sponsors now show on the registration page and the live auction banner. On this page you can drag the cards to change the order, edit a sponsor, switch one off with the toggle, or delete it. Only Active sponsors are shown.
Glossary
Quick meanings of the words used in this guide.
- Tournament Organiser
- The person who creates and runs the tournament: adds clubs and players, and sets up the auction.
- Club Rep
- Club Representative. Manages a club and, in Club Rep Bidding, places the club's bids during the auction.
- Auctioneer
- Runs the live auction: starts each player, marks them Sold or Unsold and moves to the next player. In Auctioneer Bidding, also confirms every bid.
- Icon / Reserved Player
- A player assigned directly to a club before the auction, as Icon Player, Captain, Owner, Manager or Assigned. Reserved players are not part of the auction.
- Pool
- A group of clubs within the tournament, like the group stage in the IPL.
- Fixture
- A scheduled match between two clubs, with a date, time and pool. All the fixtures together make the match schedule.
- Sponsor
- A business or person who supports your tournament. Active sponsors show on the registration page and the live auction banner.
- Base Price
- The starting price of every player in the auction.
- Total Points Per Team
- The purse each club has to spend in the auction.
- Bid Increment
- How much a bid goes up by each time. It can change once the bid passes a set amount.
- Max Bid
- The most a club can bid on one player while keeping enough points to fill the rest of its squad at the base price.